Users of the Hall

We do already have regular groups and hall users, so their booking does take preference.

The Trust reserves the right to refuse to hire the hall.

Hire

Hire charges cover the running of the centre expenses (e.g. rates, lease, electricity, and maintenance) and ensure that the hall continues to exist as a resource for the community.

Payment and confirmation of your booking 

We will email you with acknowledgement of your booking within 24 hours (if possible) and then an invoice with payment instructions.  Payment to be made by internet banking prior to hire unless another form of payment i.e. if cash arrangement has been made it must be made before hire.

Please note that confirmation of your booking will not occur until you have paid the invoice.

Cancellations

Cancellations will be accepted up to 10 days prior to the event and deposit will be fully refunded.

Late cancellations will result in 50% of booking cost being forfeited.

Insurance

The hirer is responsible for any damage to the hall and its fittings.

Hall Hirers are not insured by the trust. In the event of damage The Hall trust will seek to recover its costs up to a maximum of $1000 and our insurer may seek to claim the costs more than this sum from the hirer

Arrival

Entry to the hall

One of the Centre booking officers will let you into the hall just before the start time you specified on the booking form or give details of access and arrange for the return of the key.

Any damage noted on entry to the hall must be reported to the manager (021-2425240) immediately.

Trust members reserve the right to enter the hall for any purpose during the hire.

Decorations 

These are only to be hung on approval using blue tack and no pins or Sellotape to be used unless approval has been sought from the centre manager.

Storage. 

Hirers may store items for centre usage at the discretion of the committee and if space allows. Insurance of equipment and items being stored are at the responsibility of the hirer.

Alcohol

It is the hirer’s responsibility to apply for a special liquor licence and a copy to be submitted to booking officers.

Departing

Chairs and Tables

All chairs are to be stacked in the areas indicated by notices on the walls.

Cleaning

Hirers are to clean the premises before they depart. 

There is a vacuum cleaner in the room where table and chairs are stored and a broom and mop and bucket behind the kitchen door. 

Failure to clean the hall properly may result in commercial cleaning. 

charge

Security

All windows are to be checked to see that they are closed.

All lights are to be turned off.

The security alarm is automatically set.

Unwarranted security callouts will be charged to the user.

Fire Exits

These must be always kept free of obstruction in cases of emergency please follow instructions listed on the wall and contact a Center booking officer.